| Position Purpose: Under the general supervision of the Director of Finance and Operations, the Payroll Benefits Coordinator’s is responsible for the payroll, employee benefits, onboarding, daily cash, and various reconciliations. Other duties include assisting with accounts payable/accounts receivable, and other accounting related functions. Essential Functions - Preparation, reconciliation, and submission of payroll information to Paycom
- Preparation, reconciliation, and submission of retirement plan contributions information to The Standard (403b custodian)
- Assist outside vendors with various information requests for IRS Form 5500 completion and 403b audit
- Provide counsel regarding the school’s compensation and benefits plans in close coordination with the Director of Finance and Operations.
- Direct general labor relation duties such as meeting with employees and the administration to identify, research, implement and evaluate programs, policies, procedures and practices that facilitate a positive working environment.
- Provide oversight responsibility for the updating of the published Employee Handbook.
- Provides input to open enrollment process. Interface with brokerage firm and HR team for changes and updates to employee benefits- 3 Medical plans, Dental, Vision, Defined Retirement Contribution Plan-403 (b), Life, AD&D, LTD, STD, AFLAC, and Legal Shield.
- Oversee and control the completion of all routine HR-related paperwork including: FMLA, COBRA, unemployment, and Workers’ Compensation claims.
- Maintain and secure accurate and up-to-date employee files and other applicable organizational records.
- Maintain an understanding of legal and compliance matters that may impact employees and/or the school
- Reconcile various general ledger accounts and programs.
- Assist with accounts payable and receivables
- Coordinates the maintenance of the postage machine
- Assists with the Annual Flu Clinic with the Nurse
- Management of the recruiting processes: draft job descriptions and work with supervisors on defining job duties and responsibilities for open positions; create electronic postings, distribute internal notifications, posting to various websites, newspapers and/or search firms as deemed appropriate. Prepare training materials and educate management staff to utilize Safeschools software
- New Hire Orientation Week: provide staff with various policies and train staff regarding worker's comp, health forms, sub/tutor employment and open enrollment with multiple vendors as needed.
- Schedule interviews and travel for out of state applicants
- Manage background screening process. Discuss issues and insufficiencies with applicants and determine information necessary to satisfy screening requirements; includes audit, organization and maintenance of confidential files.
- Maintain and order ID badges as needed.
- Create, maintain and update Faculty/Staff records in Veracross
- Assists employees with tuition reimbursements
- Perform exit interviews, collection of CSN property, initiate COBRA communications process.
- Occasionally, attend HRAC meetings for ICUBA benefits management
Qualifications - Undergraduate required
- 5-9 years of experience in payroll, HR and/or accounting required
- Experience in an Independent School or College setting a plus
- Excellent verbal and written communications skills.
- Demonstrated skilled customer service
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