Administrative/Clerical, Business Office, Human Resources
2 Year Degree
Under the general supervision of the Director of Finance and Operations, the Payroll Benefits Coordinator’s is responsible for the payroll, employee benefits, onboarding, daily cash, and various reconciliations. Other duties include assisting with accounts payable/accounts receivable, and other accounting related functions.
Preparation, reconciliation, and submission of payroll information to Paycom
Preparation, reconciliation, and submission of retirement plan contributions information to The Standard (403b custodian)
Assist outside vendors with various information requests for IRS Form 5500 completion and 403b audit
Provide counsel regarding the school’s compensation and benefits plans in close coordination with the Director of Finance and Operations.
Direct general labor relation duties such as meeting with employees and the administration to identify, research, implement and evaluate programs, policies, procedures and practices that facilitate a positive working environment.
Provide oversight responsibility for the updating of the published Employee Handbook.
Provides input to open enrollment process. Interface with brokerage firm and HR team for changes and updates to employee benefits- 3 Medical plans, Dental, Vision, Defined Retirement Contribution Plan-403 (b), Life, AD&D, LTD, STD, AFLAC, and Legal Shield.
Oversee and control the completion of all routine HR-related paperwork including: FMLA, COBRA, unemployment, and Workers’ Compensation claims.
Maintain and secure accurate and up-to-date employee files and other applicable organizational records.
Maintain an understanding of legal and compliance matters that may impact employees and/or the school
Reconcile various general ledger accounts and programs.
Assist with accounts payable and receivables
Coordinates the maintenance of the postage machine
Assists with the Annual Flu Clinic with the Nurse
Management of the recruiting processes: draft job descriptions and work with supervisors on defining job duties and responsibilities for open positions; create electronic postings, distribute internal notifications, posting to various websites, newspapers and/or search firms as deemed appropriate. Prepare training materials and educate management staff to utilize Safeschools software
New Hire Orientation Week: provide staff with various policies and train staff regarding worker's comp, health forms, sub/tutor employment and open enrollment with multiple vendors as needed.
Schedule interviews and travel for out of state applicants
Manage background screening process. Discuss issues and insufficiencies with applicants and determine information necessary to satisfy screening requirements; includes audit, organization and maintenance of confidential files.
Maintain and order ID badges as needed.
Create, maintain and update Faculty/Staff records in Veracross
Occasionally, attend HRAC meetings for ICUBA benefits management
5-9 years of experience in payroll, HR and/or accounting required
Experience in an Independent School or College setting a plus
Excellent verbal and written communications skills.
Demonstrated skilled customer service
Physical Requirements and Work Environment
Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
May work at a desk and computer for extended periods of time.
May be walking or standing for multiple hours of the day.
Work primarily in a traditional climate controlled office environment.
Work intermittently in outside weather conditions, including extreme heat and cold.
About Saint Paul's Independent School
Saint Paul’s – Clearwater’s Independent School is dedicated to providing a safe and nurturing environment where our students are encouraged to think creatively, to reflect critically, to design collaboratively, and to lead confidently. Calculated risk-taking is practiced and failure is viewed as learning resilience. This sentiment is incapsulated in our vision statement, “We commit to our students so they will act joyously upon their passions and courageously seize adventures and opportunities we cannot foresee.”
Our beautiful twelve-acre, waterfront campus is a second home to 360 students, ranging from 8 weeks to 8th grade. We are proud of our Episcopal roots that have helped us develop a cohesive, inclusive sense of community that welcomes families from all religious, racial, economic, and geographical backgrounds. Currently, we have students who speak 13 different languages; 20% of our students are students of color as defined by NAIS. As a community, we are drawn together for a common goal; to educate our children in an academic environment that lives its mission, “To cultivate tomorrow’s leaders and innovators in an educational environment that encourages students to ...discover their unique identities, explore their passions and develop a joyful, inquisitive approach to learning and life.”
Over the last 51 years, we have remained mission-driven through our commitment to recruiting teachers nationally and internationally, who are talented and passionate; and to developing progressive signature programs, projects, and experiences outside of the classroom. In addition to robotics, 3-D printing, acting, public speaking, kayaking, prototyping, and marine biology, we have recently added scuba diving, international trips, Outward Bound experiences, archery, paddle boarding, sailing, and Mandarin Chinese.
This programming is supported through continual capital improvements that are strategic in their design. We have invested significant funding to provide the latest technology, campus security, an MIT-approved fabrication lab, and a new state-of-the-art White Box Theater that opened in November, 2018.
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