The Darrow School, a small independent, co-ed, boarding/day school for grades 9-12, located on the New York State side of the Berkshires, offers an innovation, individually-focused college-preparatory curriculum, featuring a unique combination of dynamic classroom instruction, active learning, and environmental consciousness. Students learn within an atmosphere that supports intellectual curiosity, creativity, and experimentation. The School emphasizes differentiated instruction and student-centered, active learning as key teaching philosophies.
Director of Facilities will manage and lead the operations of property, overseeing the areas of facility maintenance and renovations, grounds and landscaping, custodial services, transportation program, construction and special projects for the school’s buildings and grounds, including the school’s 365 acres and 26 buildings (most are original Shaker structures). The position includes the following: staff supervision & hiring, facilities management, strategic planning, construction and project management.
Major responsibilities for this position include the following:
Budget Management: Develop and manage annual facilities budget.
Regulatory: Ensure compliance with local, state, and federal regulatory requirements, including work safety regulations. Oversee inspections of all building systems as needed for safety and compliance (boiler, fire alarms, fire safety equipment, asbestos management, water systems, etc.).
Procedures and Organization: Define and oversee policies and procedures to ensure thoughtful and effective documentation, management, and service of facilities and equipment. Organization of manual and electronic documents, files and records for the purpose of documenting inspection records, time sheets, work orders and requisitions, supplies, chemical storage, crisis management data, key controls, etc. for accountability and up-to-date reference.
Communication: Ensure effective, constant communication of all maintenance, construction, and related projects and issues with all relevant community stakeholders. Demonstrate interest in proactive discussion and decision-making on facilities-related issues. Communication of status related to facilities requests by the constituents of the school and other parties to ensure clarity of need and accountability.
Board Involvement: Lead administrator and liaison with Facilities Committee of the Board of Trustees. Make presentations to committees and to the Board of Trustees as needed.
The following are minimal requirements to be considered for this position:
Five years of related technical work experience is required, ideally including experience in an educational setting. Related experience could entail construction, plant engineer, project management, or facility management, ideally in a multi-building campus setting like an independent school, college, or university.
Knowledge of steam/hot water boiler systems strongly preferred.
Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate building automation system.
Proven ability to communicate and work effectively with a variety of members of the community, including teachers, administrators, trustees, parents, and students.
Proven project management skills, including ability to navigate a project from concept to completion on a timely basis within budget, and respond quickly and effectively in times of emergency.
Commitment to the institution’s needs and willingness to respond 24/7/365 as is reasonable and necessary.
A bachelor’s degree or related experience in engineering, architecture, facility maintenance, business administration, or construction management.
Ability to identify quality performance in technical trades.
The position requires an extensive amount of walking around campus and through buildings, climbing stairs, and driving. The position may require lifting and carrying objects weighing greater than 50 pounds.
Readiness to work with the following outside agencies/groups:
NY State Historic Preservation Office
Department of Environmental Conservation (DEC)
Environmental Protection Agency (EPA)
Columbia County Health Department
Department of Transportation (DOT)
New York State Education Department (NYSED)
Department of Motor Vehicles (DMV)
Town of New Lebanon
Emergency Management Personnel
Shaker Museum and Library
Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades.
Strong organizational and interpersonal skills; ability to work effectively with all stakeholders, including administration, trustees, faculty, parents and students