Kingswood Oxford is a coeducational, private day school for students in grades 6-12 located on 33 acres in beautiful West Hartford, Connecticut. Located just steps away from Blue Black Square and minutes to I-84, KO enrolls approximately 500 students from more than 60 towns within Connecticut and Massachusetts, in addition to about 20 international students. The School is comprised of ten buildings serving its academic and athletic purposes on one contiguous main property and one athletic building approximately two miles away. The School owns several single family and two-family homes adjacent to the campus. Buildings range from 10-95 years old. The School also owns a complex of buildings currently being leased to The Children’s Museum. Overall, there is approximately 300,000 square feet of building space.
Outdoor facilities include natural grass athletic fields, a synthetic multi-sport athletic field, landscape gardens, parking lots, sidewalks and courtyards. The School runs a summer camp, Camp KO, from June to early August.
In addition to the facilities being used by students, faculty and staff, space is rented out periodically to outside individuals and organizations for special events, camps and clinics. The Director supervises a staff of four employees.
Kingswood Oxford School seeks a talented individual with a history of leadership in facility maintenance to serve as the School’s Director of Facilities. The position is a 12-month, full-time, exempt position, and will require some weekend and evening hours. The Director of Facilities will report to the Director of Finance & Operations.
Essential Job Duties and Responsibilities:
Provide leadership, mentoring, and day-to-day guidance of service operations including the operational oversight of the facilities staff, skilled trades, custodial services, landscaping, pest control, storm response operations, preventative maintenance, utilities, and energy management, vehicle maintenance and other mechanized equipment.
Oversee and coordinate responses to all facility requests for maintenance and repairs and for school activities and programs including setups, takedowns, and cleaning.
Regularly inspect buildings, mechanical areas and grounds to ensure they are in keeping with the school’s maintenance standards and life safety requirements.
Organize, schedule and oversee regular preventative maintenance and repairs on mechanical, electrical, plumbing, HVAC, roofs, finishes, security, safety and monitoring systems, and other equipment.
Manage maintenance, repair and construction projects with sensitivity to the school schedule and operational need.
Manage and oversee buildings’ systems life-cycle inventory with planned replacement and repairs schedules.
Oversee the development of a major maintenance /repair/replacement plan as part of the school’s long-term financial plan and budget.
Ensure compliance with local, state and federal regulatory requirements, including work safety regulations. Oversee and maintain records of inspection of all building systems as needed for compliance (fire alarms, elevators, heating system, etc.)
Oversee safety program for security/custodial personnel; provide monthly safety meetings and keep MSDS files current.
Recommend and manage facilities annual operating budget and facilities capital budget. Responsible for reviewing budget reports and managing and controlling expenditures to make the best use of school resources.
Collaborate with academic and staff leadership to understand the facilities work needed to support the school’s mission and operations (e.g. athletics, technology, and security.)
Participate in the strategic development and management of the campus (e.g. master plan, zoning compliance, traffic compliance, utility services, energy management)
Support the Director of Finance & Operations and work closely with the school’s Campus Planning Committee.
Encourage and facilitate the participation of the team in training seminars, professional development programs and opportunities to increase skills, knowledge bases and competencies.
Be available on call 24/7 for emergencies and special events; be able to work days, occasional nights weekends and holidays as needed.
Serve as a member of the Crisis Management Team.
Perform other management duties as requested.
Education, Experience, and Training:
A Bachelor’s degree in Facilities Management, Engineering or related discipline is desired.
Additionally, the following training and certifications are also preferred:
Certified Facility Manager (IFMA) or Facility Management Professional (IFMA)
Qualified candidates will possess a minimum of five (5) years of facilities management/supervisory experience with a focus on customer service and possess a thorough knowledge of building, grounds maintenance and general mechanical operations and procedures. Experience in an educational setting is a plus.
The Director must also possess the following skills:
Ability to work independently as well as collaboratively, demonstrate a strong work ethic and maintain a high level of professionalism, integrity, and confidentiality at all times
Demonstrate the following traits:
Excellent analytical skills
Tact, diplomacy and the ability to collaborate widely with various groups in the school community
Strong work ethic
Be an effective communicator, facilitator and motivator
Experience working within established budgets
Ability to handle multiple priorities simultaneously
Mastery of schedule and prioritizing workflow
Strong understanding of how to deliver outstanding customer service
Demonstrates exceptional oral and written communication, organizational and interpersonal skills. Must be able to communicate effectively, professionally and clearly with the entire school community of faculty, staff, parents, students, visitors, and vendors.
Experience interpreting documents and instructions such as work requests, drawings, AIA documents, blueprints, and schematics.
Proficiency with Word, Excel, Google applications, Gmail and School Dude (or comparable project/task management system).
Knowledge of ADA, OSHA, and EPA safety regulations and training, including Material Safety
Data Sheets (MSDS) requirements and procedures.
Basic understanding of employment law and personnel management best practices.
Physical Requirements and Work Environment
Occasionally lift equipment and materials weighing 50 pounds or more
Ability to walk for extended periods of time
Crawl, climb ladders, twist, turn and reach in completing a variety of job duties
Work in a wide variety of environments as found in all areas of the school
Able to operate vehicles and machines
May work at a desk or computer periodically for an extended period of time
Application Requirements: Interested candidates should submit a cover letter expressing their interest in the position along with a résumé and the letter of references to email@example.com.