Kensington is a small, beautiful community of about 5,000 residents in the unincorporated area of Contra Costa County located just north of Berkeley and east of El Cerrito in the Berkeley hills. The town enjoys picturesque views of the surrounding San Francisco Bay.
Kensington has a total area of approximately one square mile and is largely residential with two small shopping districts. The community enjoys low crime rates, an involved and highly educated citizenry and a per household income that is roughly twice the statewide average.
The small town has local jurisdiction over its police department, park services, refuse collection, and fire department. These are governed by two elected boards. The five-member Kensington Police Protection and Community Services District (KPPCSD) Board oversees the police department, park services, and refuse collection. When fully staffed, the police department has had a total of up to ten sworn individuals.
About the Opportunity
The District Clerk of the Board with KPPCSD offers a part-time, flexible schedule of about 20 hours per week. Under general supervision, plans, organizes, and oversees the activities, services and operations of the Clerk of the Board function. This includes the preparation of the District Board agenda, minutes, actions, ordinances and resolutions, and maintains official District documents, records, and overall filing system.
The District Clerk of the Board also provides highly responsible and complex administrative support to the General Manager and the District Board of Directors. This position coordinates assigned activities with those of other District staff and performs other duties as assigned. The Clerk understands how reporting out and posting of Board activities, public records, and District reports are important to the transparency and accountability role of a public agency.
About the Responsibilities
Some of the District Clerk of the Board’s responsibilities will include but not be limited to the following:
The ability to develop and implement projects and programs as assigned.
Attends Board of Director’s meetings; records all official proceedings; prepares public notifications, agenda, minutes, and other documents; certified ordinances, resolutions, agreements, actions, and other official documents; publishes, files, and indexes all proceedings of the Board as established in District protocol.
Provides highly responsible, complex, and confidential administrative support to the District Board and management staff.
A self-starter who can work with minimal supervision.
Provides support to the Board appointed committees.
Oversees and updates the District-wide records management program and records preservation and destruction records; sets and ensures legal compliance retention schedules for District records; researches District documents, historical information, and other information as needed; attests, indexes and files all legislative actions taken.
Responds to difficult and sensitive public inquiries and complaints and assists the General Manager or other staff with resolutions and alternative recommendations.
Ensures conformance with Board adopted policies and procedures.
Acts as secretary to the Board of Directors and assists with scheduling, appointments, and other duties that assist Board Members.
Performs all other duties which may be assigned from time to time by the General Manager.
Education & Experience Requirements
Any combination of education, training, and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
To receive the Certified Municipal Clerk designation or the equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field, and five years of professional administrative experience in municipal government, preferably in a county, city or special district clerk office or equivalent.
Possession of or ability to obtain a valid California Driver’s License by time of appointment is also required of the employee.
This employee will be required to lift objects of up to 25 pounds.
The Ideal Candidate
Must be focused on owning the role and detail oriented.
Knowledge of applicable federal, state, and local laws, and adopted local policies, rules, regulations, and procedures; including the Public Records Act, Freedom of Information Act, and Brown Act rules, regulations, and procedures.
Maintains the transparency of the Board and Board meetings as it relates to the public view.
Has a working knowledge of public records laws, public policy, supporting technologies for Clerk of the Board activities including the use of social media, the District webpage, and audio/visual equipment.
Understands the need for confidentiality and the discretion to know when it is required.
Be available on some weekends and evenings.
Able to manage interactions with upset staff and/or public and private representatives in interpreting and enforcing District policies and procedures.
The pay rate for this position is $40 per hour.
Important Application Information
To apply for this opportunity, please visit Koff & Associates’ website at www.koffassociates.com/jobs and submit a cover letter and resume. As an alternative, you can mail the cover letter and resume to this address:
Koff & Associates
2835 7th Street
Berkeley, CA 94710
The information contained herein does not constitute either an expressed or implied contract, and these provisions are subject to change.
KPPCSD is an equal opportunity employer encouraging workforce diversity.
DEADLINE TO APPLY IS SEPTEMBER 9th
About Koff & Associates
We provide our clients with full-cycle strategic recruitment campaigns that source and deliver highly-qualified candidates who fit the needs and culture of the organization.