This position is for the 2019-2020 School Year. Flexible start date June-August 1st, 2019.
Potential for flexible schedule and partially remote option
The registrar maintains the academic, attendance, discipline and health records of all students, plans and implements the course registration process for classes, oversees the creation and oversight of the master schedule and calendar, handles graduation checks, PSAT/AP testing, UC approvals and manages the enrollment and withdrawal process. He or she works with other administrators to coordinate times and locations for class meetings and resolve scheduling conflicts. Other responsibilities include organizing surveys, maintaining academic policies and curriculum prerequisites, determining students' graduation eligibility, planning commencement activities and preparing information such as honors lists, grade reports, transcripts and class rankings.
Reports to: Associate Head of School
Direct Reports: None
Employment Classification:Full Time Staff, Exempt
Registrar Job Duties
Data, Database and Records Management
Student Information System (SIS) management (Blackbaud)
Serve as the primary system administrator/Platform Manager
Set up scheduling
Master Schedule Calendar and Daily Schedule Calendar
Upload student photos
Annual roll over, data entry, set-up procedures
Learning Management System (LMS) Management (Canvas/Pacifica Portal)
Serve as primary System Administrator
Create course shells,
Upload information from SIS into LMS
Upload test scores
Enrolling new students
Ensure student college results and matriculation data is uploaded
Manage and monitor transcripts, initial reports, mid-year reports, and final reports,
Manage and monitor health records
Develop methods and practices to effectively collect and maintain data
Manage and monitor attendance records
Manage and monitor discipline process for record management, assigning detention/saturday school
In collaboration with Operations Manager, process facility and calendar requests.
Manage and monitor graduation checks
Enrollment and Withdrawal process management
Evaluate and process transfer records
Manage student withdrawal process
Monitors course selection, course locations, course prerequisites, add/drop process and schedule changes
Manage the daily calendar and schedule for the school, ensuring proper bell schedule and technology updates in SIS
Manage SEVIS records and approvals; serve as Designated School Officer (DSO) for Dept of Homeland Security.
File private school affidavit
Organize and schedule all school-wide testing include AP, Final Exams, Senior Exams, PSAT
Create the master schedule and support student registration
Create and distribute grade reports & honor rolls
Manage and create report cards
Manage and monitor UC , College Board, and NCAA Clearing House approvals
Support graduation and academic office events with logistics and administrative duties at the direction of the Associate Head or designee
Manage vendor relationships for event
Assist with commencement activities & academic awards
Excellent with technology and cloud base software, Excel and CSV file management, detail oriented and highly organized, prior experience with school administrative tasks and school software desirable.
Enthusiasm for the school’s mission and values.
Perform duties and responsibilities as described in your job description.
Uphold the school’s professional standards of personal presentation, punctuality, professional courtesy, and discretion.
Represent the school effectively to its constituents including a client services disposition
Maintain a professional demeanor on and off campus.
Maintain professional credentials, as appropriate.
Honor the confidentiality of school, student, family, and employee information.
Comply with all policies and procedures.
Work effectively with colleagues, families, school leaders, and students.
Develop professional goals to advance the school’s strategic objectives and engage in relevant professional growth.
Substantial and mature in Christian faith, thought, and character
Uphold the school’s standards and expectations for community behavior and morality
About Pacifica Christian High School
Pacifica Christian is a liberal arts high school devoted to teaching young men and women from all neighborhoods to think critically and wisely, instilling heartfelt joy and interest in learning, while encouraging lives of faith, character, and service to the glory of God.