Essential Functions: Manage and oversee the fiscal, personnel and/or operational activities for a small Division, School, College, Center/Institute or autonomous functional unit producing substantial revenues. Assist in the development of administrative and operational procedures that support established goals and objectives and are in conformance with University policies and procedures.
Manage fiscal activities. Prepare budget projections and plans; conduct cost analysis; review billings; oversee payroll and personnel activity reports; monitor revenues and expenditures. Possess signatory authority on related paperwork. Prepare statistical analysis and related reports regarding financial activities to ensure compliance with University policy as well as possible contractual agreements.
Manage personnel activities. Determine present and future staffing requirements; hire, train and evaluate work of exempt and non-exempt personnel. Serve as primary liaison with University academic and administrative Human Resources staff on employment, classification/benefits, training and salary administration matters. Possess signatory authority on related paperwork. Coordinate resources, establish work schedules and propose changes to improve efficiency in administrative procedures and the achievement of goals and objectives.
Prepare detailed reports, statistical analyses and summaries concerning administrative activities. Conduct cost/benefit analyses and needs assessment to analyze effectiveness of overall operational activities and services. Analyze contract compliance and recommend related administrative procedures.
Oversee and monitor purchase requisitions for Division, School, College, Center/Institute or functional unit. Contact vendor representatives and related University personnel to determine procurement options, contractual agreements and negotiations as well as resolution of related problems.
Represent the administrative head to other University personnel, vendors, external clients and outside professional organizations and groups. Participate on various committees and task forces; serve as resource providing general information and problem resolution for operational activities. Represent assigned unit at professional conferences and keep abreast of current trends and developments.
Perform related work as assigned.
Qualifications: Graduation from an accredited college or university or an equivalent combination of education and/or experience. Coursework in business administration or accounting preferred.
Some experience as an administrative supervisor, preferably in the University.
Considerable knowledge of and experience with accounting principles and procedures.
Knowledge of and experience in organizational management, business administration, fiscal planning and personnel management.
Knowledge of University policies and procedures.
Strong problem solving, analytic and organizational skills.
Ability to communicate effectively with others.
Excellent oral and/or written communication skills.
Knowledge of PC and computer based application desirable.
Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.
Internal Number: 76_206467
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.