The Accounts Payable Associate is responsible for ensuring disbursements are within prescribed policies and are properly supported. The Accounts Payable Specialist processes all checks and ACH transactions, administers the credit card program and files accurately and timely all required IRS forms.
Role and Responsibilities
• Responsible for paying all school vendors accurately and timely. Assist the school in creating cash through the timing of vendor payments. • Tax Compliance: Prepare Greenhill’s Form 1099/1096, W2G’s, and provide data for the monthly sales and use tax return. • Manage the school’s P-Card program. To include posting of monthly activity and monitoring P-Card activity in compliance with the programs policies and procedures. • Maintain petty cash account and log all outgoing disbursements. • Continuous improvement of paying vendors through more streamlined methods (ACH, credit cards, other). • Train employees, educate them on credit card management, travel, and requisition forms. • Cross train with payroll specialist as a backup to processing payroll. On a quarterly basis this position will be required to process one full payroll from start to finish. • Backup to front desk receptionist in the school’s admin building.
A. Education • High school Diploma or equivalent. Post high school accounting and bookkeeping class(es).
B. Knowledge/Skills/Abilities • Must be able to perform all functions listed above. • Strong computer skills. To include proficient use of Microsoft excel, Microsoft Word, and Microsoft Outlook. • Ability to work as a team member. • Knowledge of accounting programs and databases as well as word processing and Excel capabilities. • Operation of basic office equipment to include calculator, copier, fax machine. • Excellent communication skills and good phone etiquette. • Must have excellent time-management skills. • Must be able to work without supervision. • Ability to work under pressure. • Knowledge of safety regulations and other school rules and regulations.
C. Experience • 4 years experience in general accounting • Minimum of 2 years in Accounts Payable
WORKING ENVIRONMENT: • Normal office conditions • Overtime and occasional weekend work may be required
About Greenhill School
Founded in 1950, Greenhill School is the leading independent, coeducational day school in the greater Dallas area serving 1,292 students in grades prekindergarten through 12. Greenhill School provides a rigorous college-preparatory curriculum that involves the integration of academic, artistic, athletic and social service in a positive and open atmosphere. Greenhill students and faculty commit to work together for excellence in the unique quality of life at Greenhill to prepare students to thrive in a changing world.