The Accounts Receivable Associate is primarily responsible for mission critical accounting activities including general ledger reconciliation, monthly close process, financial auditing and other support for business operations. The specialist is responsible for full cycle accounts receivable billing and maintenance including the billing and collection of all tuition and related revenues as well as for the many other auxiliary entities on campus such as summer programs, extended day and the child development center. The specialist coordinates with the Development office to ensure accurate and timely recording of gift income. Additionally, this position will support the Director of Finance and the Controller with special projects and workflow process improvements.
Role and Responsibilities
Responsible for maintaining the accounts receivable system and acting as the primary contact for the system provider.
Responsible for all billing and collections of all school related receivables.
Responsible for depositing all cash receipts to the school from all sources (tuition, summer program, tennis, bookstore, dining hall, advancement).
Responsible for posting all receivable activity to the GL.
Prepare A/R aging reports and performs analysis and reconciliation of such reports. Conducts research and analysis to provide resolution to collection issues. Also reconciles deferred revenue and tuition assistance accounts. Must have the ability to independently research and resolve reconciliation discrepancies.
Prepare and post relevant journal entries for the month-end close process.
Prepare annual deferred revenue analysis
Provide excellent customer service and work with families with different financial situations.
Interact frequently with the Director of Financial Aid and the Admission Office to ensure reliability and accuracy of accounts receivable information
Prepare student contracts for Admissions and re-enrollment.
Help to ensure compliance with relevant accounting principles and procedures.
Work with the Controller to improve accounting systems and procedures.
A. Education • Bachelor’s degree in Accounting with at least three years of relevant experience.
B. Knowledge/Skills/Abilities • Communicate effectively with customers, business partners at all levels within the organization as well as external auditors and various third-party service providers. • Proven understanding and knowledge of accounting (GAAP) principals and knowledge of basic auditing standards. • Attention to detail with good analytical and abstract reasoning skills; must be able to identify variances within complex accounts. • Works well independently but is able to judge when to elevate issues to management. • Professional verbal and written communication skills and ability to keep sensitive information confidential. • Demonstrated critical thinking with ability to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Strong Excel skills including the ability to use pivot tables, vlookups and other advanced excel functions. • Demonstrated time-management skills and ability to meet month-end close responsibilities. • Excellent organizational skills and the ability to think logically and creatively.
C. Experience • Minimum of three years of related experience with progressively increased responsibility. • General Ledger system conversion experience a plus
WORKING ENVIRONMENT: • Normal office conditions • Overtime and occasional weekend work may be required
About Greenhill School
Founded in 1950, Greenhill School is the leading independent, coeducational day school in the greater Dallas area serving 1,292 students in grades prekindergarten through 12. Greenhill School provides a rigorous college-preparatory curriculum that involves the integration of academic, artistic, athletic and social service in a positive and open atmosphere. Greenhill students and faculty commit to work together for excellence in the unique quality of life at Greenhill to prepare students to thrive in a changing world.