Notre Dame Preparatory School (NDP), an independent, Catholic school for girls in grades 6-12 in Towson, MD, is seeking a Controller. Founded in 1873, the school currently enrolls approximately 800 day students and has approximately 160 full- and part-time employees. The right candidate will enjoy working in a mission-driven, religious educational setting. Employment is full-time for 12 months, beginning immediately.
FLSA Status: Exempt
The role of the Controller is an integral part of the Business Office, responsible for coordinating and assisting in the preparation of financial reports such as statements of activities, statements of financial position, and analyses of historical and projected income and expenses, in addition to other special reports that may be needed. The Controller supervises the accounting, purchasing, accounts payable, accounts receivable, endowment, billing operations and school store and oversees the functions of audit and budgeting.
Reporting directly to the Director of Finance & Operations, the Controller is also responsible for recommending and administering all accounting policies and procedures, insuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting.
Essential Duties and Responsibilities:
Working with the Headmistress and Director of Finance & Operations, prepare the annual budget, financial forecasts, and other financial reports as requested for the Board of Trustees, Finance Committee, and Investment Committee
Ensure accurate and timely financial information and reporting, including all financial statements, cash and variance analyses, and debt covenant reporting requirements
Monitor and analyze monthly operating results against budget and work with administrators and department chairs regarding budget performance
Coordinate the yearly financial audit with the organization’s audit firm
Oversee all accounts, ledgers and reporting systems ensuring compliance with GAAP standards, regulatory requirements and rules for non-profits
Maintain a documented system of accounting policies and procedures; communicate accounting policies to employees and ensure compliance with such policies
Ensure accurate and appropriate coding and/or approval of all revenue, expenditure and journal transactions to their appropriate accounts, including unrestricted, temporarily restricted and permanently restricted funds
Reconcile all bank accounts on a monthly basis.
Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyses
Provide support in the hiring, training and review of accounting department staff.
Provide support for the Director of Finance & Operations at all Board-related meetings
OTHER DUTIES AND RESPONSIBILITIES
Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data
Review forms, including but not limited to, annual 1099 forms, charitable organization registration form, property tax returns and Forms 940 and 941.
Prepare, reconcile and report on construction activities, as necessary.
Resolve any reporting issues with the IRS and other Federal and State regulatory agencies.
Analyze ancillary programs for profitability and effectiveness
Education, Experience, and Competencies:
The ideal candidate will be a CPA with a bachelor's degree in accounting with a minimum of 5 years of experience in non-profit accounting, including managerial experience with a proven record of mentoring and developing staff, ideally in an independent school or higher education setting. This position requires strong organization, written and verbal communication , and interpersonal skills. Strong proficiency with Excel, Office, and other computerized accounting systems is required (experience with Blackbaud Financial Edge and Raiser's Edge highly beneficial). Highest regard for confidentiality and exemplary ethical standards is necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines.
To perform the job successfully, an individual should demonstrate the following competencies: • Ability to Learn and Teach others established procedures - Recognizes the importance of learning and motivates others by own enthusiasm. Able to learn and reproduce the current processes and recommend best practices to streamline Business Office and School procedures. • Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines. Maintains appropriate work/life balance without compromising expectations of others. Respected for ability to meet deadlines and “make” time for unexpected projects or requests. • Organizational Skills - Creates action plans to meet goals and objectives, and conducts periodic reviews of progress and measures against goals. Recommends and establishes internal and external policies to ensure the success of the Business Office and School; establishes broad policies to ensure success. • Written and Verbal Communications Skills - Exhibits strong interpersonal skills and maintains open communication channels with numerous constituencies of the School, including peers, administrators, parents and vendors. • Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
All prospective employees must be able to adequately clear a background check.