Reporting to the Director of Development, the Donor Relations & Stewardship Manager is a key member of the Advancement Team. The incumbent will manage the department's donor prospect development work closely with fundraising staff on devising and documenting cultivation, solicitation, and stewardship strategies; and ensure that proper systems and data maintenance are in place to support these activities.
The Donor Relations and Stewardship Manager serves as the Office of Development’s chief donor advocate, steward and researcher. The Manager develops and implements the School’s stewardship and donor recognition programs as well as coordinates the School’s prospect identification, research, profiling, and cultivation program. As chief researcher, this individual creates and manages the systems to store and mine data; provides effective reports to other Advancement officers; and manages the processes that guarantee that the School maximizes its knowledge of prospects and their movement from cultivation to solicitation for tracking and managing cultivation and stewardship activities and programs. As overseer of prospect management, the incumbent also ensures the ongoing maintenance and management of database systems, information, updates, and data integrity.
The overall success of the Development Office depends on teamwork and collaboration. This position requires the Donor Relations & Stewardship Manager to work closely with – and at times provide assistance to – other members of the Advancement Team to ensure a coordinated, effective, consistent, and strategic program of prospect identification and management across all donor engagement pathways and Advancement channels. A willingness to work outside of “normal” business hours is essential as peak periods and special events necessitate some evening and weekend hours. Sense of humor is a must.
ESSENTIAL RESPONSIBILITIES :
Working strategically with the Director of Development and other members of the Advancement Team:
Oversee prospect research, management & tracking
Provide leadership in the identification, qualification and tracking of major gift prospects
Create prospect profiles and briefing notes for select individuals in tracking, both pro-actively and as requested by others (on a priority basis)
Source, research, screen, compile, cross-reference, monitor and report information as required by the Director of Development using internal and external resources. Create summary reports arising from research and analysis
Establish and maintains a confidential donor development system and ensuring follow-through of action items by implementing and maintaining a “bring forward” system
Work with colleagues to ensure that next steps are identified, scheduled, and taken
Assist with the overall success and oversight of alumni and current parent agent programs, young alumni program, faculty and staff giving appeal, current parent giving appeal, reunion giving, Colorado Gives Day, and FVS Day of Giving
Update the tracking system with new assignments, research, strategies, stage, call reports, and other relevant information
Segment prospect universe into appropriate activity stages to prioritize staff activity
Participate in the writing of and/or prepare letters, proposals, and presentation and support materials
Create imports/exports, queries, reports and other complex database tasks
Manage processes and systems to ensure ongoing database maintenance and data integrity
Provide assistance and support in the development and execution of mailings, meetings, activities and special events as needed
Perform additional duties as assigned
FVS’ Core Values are courage, open mindedness, self-reliance, curiosity and compassion. FVS supports a culture of communication and collaboration with the intent of creating an environment of predictability and support for our students, parents and colleagues.
Qualifications and Skills:
Bachelor Degree preferred
Expertise in Microsoft Word, Excel, Google Apps Educational Suite, mail merges, and data input. Raiser’s Edge or Blackbaud experience a plus
Excellent written and verbal expression, experience in proofreading and editing
Strong organizational skills and attention to detail
Ability to manage multiple projects, meet deadlines, and prioritize among assignments
Ability to work independently and as an effective team player
Environment: indoor office working with some outdoor events
Physical demands: able to sit and stand for at least 8 hours per day; occasional after hours, weekend and/ or weeknight obligations. Must be able to lift 40 lb.
Attendance at certain events will be required
Working relationships: students, parents, outside vendors and all other employees
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