SUMMARY: Reporting to the Head of School, the Director of Finance oversees The Finance Department and Auxiliary Programs, and staff within those departments. The Director of Finance supervises budgeting, accounting, payables, receivables, treasury, investments, contracts, and insurance, and oversees financial aspects of capital projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Prepares annual budget (both operating and non-operating) for submission to the Finance Committee and Board of Trustees.
Prepares monthly financial reports, cash flow analyses and tax forms on an as needed, daily, monthly, quarterly, and annual basis.
Manages major income and expense accounts, and the resulting collection, custody, investment and disbursement of Center funds. Monitors overdue accounts and implements collection efforts.
With the Assistant Head of School for Operations, forecasts costs of employee salary and benefit programs and budgetary implications thereof. Recommends budget parameters to Head of School/Admin Team and Audit Committee.
Oversees the annual operating and capital budgets (in conjunction with the Assistant Head of School for Operations.)
Manages Treasury including short-term cash investments, internet banking/Treasury Net, and The Center's banking relationships related to deposit, real estate and bond transactions.
Provides analysis and reports, and other statistical information, to all Center constituencies.
Oversees the Annual Audit, IRS 990 Tax Return, CA 199 Tax Return, 5500 Benefit Reporting Return, and tax filings for other investments.
Acts as liaison with the school's external Investment Advisor on performance reporting and Audit Committee communications; signs approval letters for fund allocations and provides documentation required by Investment Managers.
Orchestrates tax-exempt bond-related activities with appropriate internal and external parties as needed. Ensures payments are correct and timely, and monitors compliance.
Initiates sales of gifted stock; prepares documentation for accounting and the Advancement office; verifies trade confirmations and computes market gain/(loss).
Oversees filing of Notice of Intention with the City of Los Angeles Charitable Service Division by the Director of Events for the Gala, and ensures that the permit is approved and received; submits final Report of Results of Activity as required.
Oversees the Director of Auxiliary Programs who is responsible for all After School Programs and The Summer Institute for Kids.
Reviews summer and After School Program results; recommends ideas for increased revenue generation and reduced costs while maintaining program quality.
Reviews and signs Summer Institute employment contracts; Approves After School Program and Summer Institute payroll; assists in collections.
Attends weekly Administrative meetings and regular Board meetings and assigned committees; presents information as requested and appropriate.
Acts as the Administrative liaison for the Audit and Investment and Finance committees of the Board of Trustees.
Coordinates and inputs NAIS DASL (Data and Analysis for School Leadership), NBOA and Cal-ISBOA annual survey submissions.
Participates in NBOA, CAIS, Cal-ISBOA listserves, conferences, etc.
Insurance, Risk and Safety
Ensures that Certificates of Insurance and proof of Workers' Compensation Insurance required by The Center are on file for all campus users, fundraising events, vendors, and bus companies.
Assists the Assistant Head of School for Operations, in ensuring The Center's ongoing legal and regulatory compliance.
Works with insurance broker to ensure good oversight of policies and procedures, and to facilitate annual review and selection of insurance coverage renewals.
Serves as The Center's Financial Aid Administrator.
Develops, with other members of the Financial Aid Committee (FAC), policies and procedures governing the awarding of financial aid and tuition remission.
Develops online and print communications about financial aid for parents and prepares award letters for families.
Communicates and meets with parents and employees as requested regarding financial aid applications and submittal of information.
Makes award recommendations to the FAC.
Administers mid-year emergency financial aid and inclusion aid.
Presents financial aid statistics to Board and Committees.
Monitors Inclusion Aid levels and recommends programmatic adjustments to the FAC.
Acts as liaison with external processing advisors such as FAST.