Job Code: 4454 Job Grade: K The Office of General Counsel (OGC) at Stanford has an immediate opening for a financial analyst and business manager reporting to the Vice President General Counsel to perform complex finance functions ranging from budgets, accruals, variance analyses, short-term and long-term projections, and identifying trends within various substantive areas covered by the OGC. The position is responsible for managing the annual accounting cycle of a $34 million consolidated budget and the development, implementation and management of complex financial systems that support OGC. This position's responsibilities are focused on large-scale analysis of complex financial data; annual cycle activities; development and maintenance of technical infrastructure to support financial functions, policy and procedures; and special projects to support strategic financial decisions. This position also oversees business operations of the OGC including technical systems and software, client and law firm support, process improvement and special projects. Responsibilities include, but not limited to:
Perform highly analytical, complex finance functions; budget and forecasting scenarios; reconciliations and related analysis; short-range and long-range planning and analysis; perform root cause analysis, draw conclusions, and propose solutions; prepare or review and approve complex transactions and higher-level dollar value transactions; and respond to surveys within the legal industry.
Develop complex financial reports and presentations, design and run ad hoc reports; and provide consultation to General Counsel to interpret results.
Complete annual accounting cycle tasks including 9/1 budgeting, year-end close, mid-year & year-end variance analysis, supporting analysis for the budget group presentation, budget book submission, projection for faculty search round and multiple versions of the consolidated forecast.
Research, and synthesize data for broad areas; develop complex financial analyses, budget and forecasting scenarios, long-range planning, and analyses. Perform root-cause analysis and synthesis, draw conclusions, and propose solutions.
Prioritize, identify, and resolve strategic and unit/department issues; recognize exceptions, recommend and develop resolutions and implement solution. Ensure effective and efficient delivery and integration of all financial services for area of responsibility.
Design an effective system of internal controls for area of responsibility utilizing strategic analysis of interrelationships of financial processes, policies, and procedures; implement and ensure compliance programs.
Lead multiple complex, high-visibility process innovation projects. Develop, champion and implement strategic initiatives with significant impact. Empower action, remove obstacles, enable constructive feedback and support from General Counsel.
Analyze problems in business critical systems, and identify risks, solutions, and strategies; act as business owner of project.
Develop, assess, and continuously improve systems and processes to achieve greater efficiencies and improve internal workflow and controls.
Work with law firms to negotiate engagement letters and business associate agreements, respond to requests for conflict waivers, negotiate rates and business arrangements with law firms and outside vendors, manage budgets, coordinate flow of financial information, review, approve and process invoices.
Serve as point person to forward requests for legal services to the attorney most knowledgeable to provide assistance.
Represent organization to client group(s) and leaders: serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
Other duties, responsibilities and special projects as needed, e.g. annual retreat, client satisfaction survey, etc.
EDUCATION & EXPERIENCE
Bachelor's degree and eight years of relevant experience or a combination of education and relevant experience; MBA preferred.
Knowledge, Skills and Abilities
Expert proficiency in business applications, such as Microsoft Office suite, especially Excel
Internet and computer literacy
Advanced communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, clients, and all levels of management
Proficiency in legal entity management desired
The final candidate will need to successfully pass a background check to be considered for this position.Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Location: Office of the General Counsel, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.