Girls Preparatory School inspires each girl to lead a life of integrity and purpose by engaging her mind, cultivating her strengths, and nurturing her self-confidence and respect for others.
Girls Preparatory School (GPS) was founded to provide girls with the necessary courses to pursue a college education, GPS has proudly graduated almost 6000 young women since 1906. Currently, 131 faculty and staff serve about 600 girls in grades 6-12 with a college preparatory curriculum that includes a full complement of humanities, arts and STEM courses and co-curricular programs of leadership development, athletics, performing arts and community engagement.
The Middle School Administrative Assistant works closely with the Middle School Head and the Dean of Students to support about 250 girls in grades 6-8 and 66 teachers. S/He supports them in all their administrative needs to ensure the smooth running of the Middle School and reports directly to the Middle School Head. S/He is also available to assist parents, students and teachers.
Major Responsibilities & Duties:
Receives guests, directs phone calls, and takes messages when necessary
Tracks student absences and calls parents when students are not at school
Keeps all biographical information on students and parents updated on Blackbaud Education Edge database
Tracks required student paperwork, such as emergency medical forms and immunization forms. Makes sure paperwork reflects all immunization requirements are met and communicates with parents if this is not the case
Fulfills transcript requests using Blackbaud Education Edge database
Administers first aid when necessary and maintains medical supply inventory
Creates schedules and class lists on Blackbaud Education Edge database with information provided by the Middle School Head.
Makes field trip arrangements
Respects confidentiality and uses discretion when information is shared by faculty, parents, students and administrators
Manages projects, schedules meetings, and prepares various correspondences
In event of teacher illness, helps secure and arrange subs as needed.
Other duties as assigned.
Strong sense of integrity and personal character, outstanding professionalism, and a healthy sense of humor
Bachelor’s degree in related field or equivalent experience
5-7 years of prior administrative support experience
Excellent attention to detail; strong organizational skills; professional demeanor; good judgement and the ability to work independently, but collaboratively, in a goal oriented team environment
Superb technology skills, especially Microsoft Office expected and OnCampus preferred
Outstanding written and verbal communication skills that include extraordinary spelling and grammatical skills a must
Girls Preparatory School is an equal opportunity employer. We are committed to providing a workplace free from discrimination and unlawful harassment. It is the School’s policy to provide equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, or disability or any other characteristic protected under federal, state, or local anti-discrimination laws. It is the intent and resolve of the School to comply with the letter and the spirit of the law in the implementation of all facets of equal opportunity. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.
All employees are responsible for complying with the School's equal employment opportunity policy.
Mission & Vision
When GPS’s founders welcomed their first students in 1906, their objective was a simple, albeit ambitious one: to provide a comprehensive college preparatory education for the young women of their hometown. As veteran schoolteachers, they identified a void in the education system and set out to fill it. But even those three women of vision could not have predicte...d what the future had in store.
Today’s GPS girl is an active member of a global community, as comfortable with technology as she is with classic literature. A third of our graduates go on to careers in STEM (science, technology, engineering, mathematics) fields, and all are equipped to become leaders for a new generation of active and ethical world citizens.
Girls Preparatory School creates leaders by engaging the mind, stimulating the spirit, instilling values and self-confidence, and challenging girls to recognize their membership in the global community.
GPS strives to stand among the nation’s leading schools and is driven to educate and prepare our girls to be a strong force in the global community and to be recognized as models of active and ethical citizenship.
Statement of Values
In partnership with parents, Girls Preparatory School pledges to integrate these values, not only in our policies but also in our daily lives.
Respect for ourselves and our fellow human beings is fundamental. When we respect others, we treat them with honesty and integrity, welcome their differences, and celebrate an open and creative discourse. When we respect ourselves, we commit to a moral and honorable life.
Responsibility requires that we do our best in all that we undertake. We have an obligation to ourselves to fulfill our own potentials, we have an obligation to others to fulfill the commitments that we have made, and we have an obligation to our Maker to lead lives of meaning and purpose.
Learning is a lifelong process. We commit ourselves to an unquenchable curiosity for discovering all that this life may offer. We recognize that we may not always find the answers, but we will continue to ask the questions.
We seek excellence in all that we undertake, setting goals and achieving them, unswerving in our commitment to moral behavior. Excellence is a product of diligence and tenacity, risk and sacrifice; we celebrate our successes and those of others.