The Rectory school was founded in 1920 when the Reverend and Mrs. Frank H. Bigelow sought to create an individualized learning program for their son John. The benchmark program has developed into a distinct advantage of a Rectory education. Rectory has the capacity to meet the educational needs and aspirations of a wide range of students – from strong traditional learners to those who have inquisitive minds but need more academic support.
The Rectory School’s 138-acre rural campus provides a scenic and secure home to approximately 270 students covering the ages from Pre-K to 9th grade. Rectory is a coeducational institution at all levels. The 5th – 9th grade junior school has approximately 210 students 145 of which are boarding students. These students come to Rectory from all around the United States and from nine different countries. Average class size is 10 and the student teacher ratio is 4:1.
Through the management of payroll and employee benefits, as well as other responsibilities, this position will ensure the smooth daily operation of the school's business affairs by responding to the needs of its faculty and staff.
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Payroll and Benefits
Administer and process new hire paperwork including background checks, CT reference requirements and drug tests.
Process semi-monthly payroll and generate electronic journal entry for accounting system.
Enter new employees and terminate departing employees in the payroll system
Generate and distribute manual paychecks as necessary.
Maintains payroll records and files including but not limited to sick time and vacation and other accrued leave.
Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
Strives to ensure employees understanding of payroll related issues by regularly generating communications and counseling employees as situations artise.
Assists with preparation of month-end and quarterly reports.
Manage ACA requirements and annual reporting.
Have a thorough understanding of benefits offered to Rectory employees, including health insurance, 403(b), life insurance, short & long term disability, workers compensation and paid time off.
Enroll /terminate employees from benefits as needed.
Keeps abreast of the various laws and regulations related to employee benefits.
Work closely with the Controller to generate and reconcile periodic reporting for management and the annual audit.
Security and Confidentiality- Must have knowledge of relevant equipment, policies, procedures and strategies to ensure the confidentiality data and security of people, property and school. Must handle all matters related to payroll and benefits as personal and strictly confidential.
Back up and support Student Billing Coordinator as needed
Answers, screens, and directs incoming telephone calls
Sorts and distributes internal and external mail
Performs general clerical duties including but not limited to filing, photocopying, faxing, and typing.
Assists with related special projects as required.
Performs other duties as assigned by manager
Associate Degree in Accounting required; Bachelor Degree, preferred.
Minimum of 3 years in payroll and benefits related experience required.
Demonstrated ability to calculate figures and amounts
Commitment to excellence and high standards.
Excellent interpersonal communication skills.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Excellent organizational skills and attention to detail are required in this fast paced environment.
Proficient on various software including but not limited to payroll software (familiarity with Paylocity a plus) InResonance, Google Suite, MS Excel and Word, and accounting application software (experience with Senior Systems a plus).
Interested parties are asked to email a resume, cover letter, and at least three references along with contact information to:
Mrs. Diana Richardson, Assistant to the Headmaster at firstname.lastname@example.org