The Rectory school was founded in 1920 when the Reverend and Mrs. Frank H. Bigelow sought to create an individualized learning program for their son John. The benchmark program has developed into a distinct advantage of a Rectory education. Rectory has the capacity to meet the educational needs and aspirations of a wide range of students – from strong traditional learners to those who have inquisitive minds but need more academic support.
The Rectory School’s 138-acre rural campus provides a scenic and secure home to approximately 270 students covering the ages from Pre-K to 9th grade. Rectory is a coeducational institution at all levels. The 5th – 9th grade junior school has approximately 210 students 145 of which are boarding students. These students come to Rectory from all around the United States and from nine different countries. Average class size is 10 and the student teacher ratio is 4:1.
Through the management of accounts receivable/ student billing, as well as other responsibilities, this position will ensure the smooth daily operation of the school's business affairs by responding to the needs of its students, faculty and donors.
Student Billing/ Accounts Receivable
Maintain student database and administer all aspects of family and student billing accounts for the School.
Process and post payments received to accounts using the applicable billing and accounting systems. Reconcile general ledger entries to billing and payment entries and prepare reports needed to complete monthly close.
Respond to customer requests for additional information related to accounts, charges and payments in a prompt and courteous manner. With the approval of the Controller/ CFO manage some exceptions to standard process.
Work closely with the Controller to assure the accuracy of periodic financial reporting of billings and payments.
Work with the Development to insure accuracy of recorded donations and pledge payments.
Work with program directors to support billing/payment logistics associated with IIP, music lessons (both student and community), MELP, ski programs, summer programs and weekend activities.
Work with Admissions office to prepare for annual re-enrollment of current families and set up accounts for new students including accurate allocation of financial aid.
Process incoming payments, donations, prepare bank remote deposits, monitor and reconcile electronic payments.
Generate monthly statements both electronic and paper (where needed).
Communicate with families in attempt to collect past due balances. Document all communications on student account.
Notify appropriate party regarding delinquent accounts. Initiate collection action as needed.
Sorts and files correspondence from families and education consultants.
Security and Confidentiality- Must have knowledge of relevant equipment, policies, procedures and strategies to ensure the confidentiality data and security of people, property and school. Must handle all matters related to billing and payments as personal and strictly confidential.
Back up and support Payroll & Benefits Coordinator as needed.
Answers, screens, and directs incoming telephone calls.
Sorts and distributes internal and external mail.
Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
Assists with related special projects and performs other duties as assigned.
Associate Degree in Accounting required; Bachelor Degree, preferred.
Minimum of 3 years in accounts receivable experience required, experience with collections a plus.
Demonstrated ability to calculate figures and amounts..
Commitment to excellence and high standards.
Excellent written and oral communication skills.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Excellent organizational skills and attention to detail are required in this fast paced environment.
Proficient on various software including but not limited to InResonance, Google Suite, MS Excel and Word, and accounting application software (experience with Senior Systems a plus).
Interested parties are asked to email a resume, cover letter, and at least three references along with contact information to:
Mrs. Diana Richardson, Assistant to the Headmaster at email@example.com