The Senior Accountant reports to the Business Manager. S/he is responsible for the daily oversight of Fiscal Operations, Students Accounts, Payroll, Employee Benefits, Audit Preparation and other duties as assigned.
KEY DUTIES AND RESPONSIBILITIES
Oversight of Fiscal Operations
Receive, record and process all cash receipts received daily from all sources.
Prepare deposit slips and make bank deposits as needed.
Copy all checks received,
Post receipts daily in the General Ledger accounting system.
Maintain files, by bank, of all deposit receipts.
Process check requests approved for payment, obtain signatures and mail checks as appropriate.
Maintain accounts payable files.
Prepare and post monthly and year-end closing journal entries.
Monthly bank and investment accounts reconciliation.
Reconcile all General Ledger accounts.
Reconcile school credit card accounts.
Assist in the annual budget process.
Student Accounts Receivable
Set up and maintain student enrollment accounts.
Record Daycare contracts and prepaid hourly Daycare payments into the accounting system.
Review, calculate and record charges and payments for hourly Daycare use twice a month.
Issue monthly invoices for each student account for tuition, fees, Daycare and other related charges; maintain records of monthly invoices sent.
Work with FACTS to set up monthly billing for families.
Mail statements regarding past-due accounts in consultation with the Business Manager.
Investigate and respond to questions on student account transactions as needed.
Payroll and Benefits Administration
Set up and maintain payroll master file for all employees in ADP.
Maintain employee and other payroll reports and files.
Prepare and submit semi-weekly payroll via ADP online payroll system.
Calculate and prepare manual check as needed.
Reconcile semi-monthly and annual payroll.
Prepare and mail IRS Form 1099s annually.
Coordinate employee benefits and forms.
Coordinate the onboarding of employees.
Coordinate semi-weekly TIAA contributions.
Coordinate ACA reporting and benefits census.
Prepare the annual workers’ comp audit.
Collects and reconcile annual employment contracts and other related documents.
Liaison with the external auditor to ensure a thorough accurate and timely annual audit.
Prepare timely and accurate schedules for the annual audit.
Prepare the annual Form 990.
Maintain permanent office files for all audit schedules prepared by the school.
Prepare and distribute monthly departmental reports for all budget managers.
Performs research, reconciliation and other general and specific tasks as requested and necessary to meet department reporting deadlines.
Assist in the research, data collection and timely completion of annual independent schools surveys.
Bachelor’s Degree, preferably in Accounting, Finance or related field.
Minimum of 3-5 years’ of experience in bookkeeping and/or accounting and finance, preferably in accounts payable, accounts receivable, and payroll processing.
Non-Profit/Independent School sector experience preferable.
Requires a solid knowledge and understanding of accounting principles.
Relies on extensive experience and judgement to plan and accomplish goals.
Highly detail oriented, well-organized, flexible and collaborative individual who enjoys working in a team-driven environment.
Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, students, faculty, staff, administrators, and business partners.
Experience in QuickBooks, Blackbaud, Senior Systems preferred.
Proficient in Microsoft Office, especially Excel (including pivot tables, formulas, charts and VLOOKUP, etc.) and Word.
Proficient in Google applications, including Gmail, Google Sheets, Google Docs.